Step-by-Step Mover Process Map

Step 1: Mover Identification

  • In YAS NHS, a “mover” refers to a staff member transitioning from one role to another within the Trust.

Step 2: Role Change Notification

  • Upon receiving notification of a role change, the staff member assesses whether they have adaptive devices assigned to them.

Step 3: Adaptive Devices Handling

  • If the staff member possesses adaptive devices, they transition to any role where such devices are required.

Step 4: Standard User Transition

  • For standard users, all devices and kits assigned in their previous role are left behind.

Step 5: Manager’s Responsibility

  • The manager of the mover requests a list of devices assigned to the staff member from the service delivery team.

Step 6: Device Recovery

  • The manager ensures the recovery of all devices from the mover based on the asset register list.

Step 7: Request for Relevant Devices

  • The new manager follows the standard process of requesting relevant devices for the new role, aligned with the “new starter not new role” process.

Step 8: Kit Reception and Condition Check

  • The manager receives the kits from the mover and returns them to the service delivery team.
  • Service delivery checks the condition of devices received.

Step 9: Asset Disposal Procedure

  • Devices not in usable condition follow the asset disposal procedure.

Step 10: Reminder Notification

  • If the manager fails to return devices within three weeks, service delivery sends a reminder notification.

Step 11: Asset Register Update

  • If devices are not returned, the asset register is updated to reflect the status as “asset not returned.”

Step 12: Annual Reporting

  • The service delivery department prepares an annual report, detailing the number of returned and unrecovered devices or assets.
  • Relevant managers who have not returned kits are mentioned in the report.

Step 13: Valid Device Tagging

  • Devices still valid and not at end-of-life are tagged.

Step 14: Return to Stock

  • Tagged devices are returned to stock.

Step 15: ASSET Database Update

  • The ASSET database is updated to indicate devices as assets in stock.

By following this step-by-step process map, YAS NHS ensures a comprehensive and organized procedure for managing assets during staff role transitions.